Destination Westland South Island Ultra Marathon

West Coast Wilderness Trail

Terms and Conditions

  • I agree to abide by the Event Rules and with the directions of the officials and their personnel.
  • I will comply with all the directions given on the entry forms, emails, newsletters, confirmation letters, race pack information, pre-race safety briefings and course signage.
  • I agree to allow the organisers and sponsors to use photographs, video and film taken during the event to advertise their products or to promote the event at no cost to the organisers and sponsors. No photographs, video and film taken during the event can be used by any party for commercial purposes without prior written consent by CJM'S Events Ltd. 
  • I understand that participation in this event is at my own risk and I accept full responsibility for obtaining adequate skills to negotiate and avoid the hazards on the course. Participants are required to obey New    Zealand traffic law at all times while on public roads. 
  • I understand that the Race Organisers may alter the advertised course, race briefing or start times for safety or other reasons.
  • I am fully responsible for my personal belongings at the event.
  • I am in sound physical condition and health, capable of safely competing in the event, and am not aware of any medical condition to the contrary by participating. 
  • I accept all risks flowing from my participation that could result in loss of life or permanent injury or damage to property. Accordingly I release all persons or corporations associated directly or indirectly with the conduct of the event from all claims, demands and proceedings arising out of my participation and I hereby indemnify them against all liability for all injury, loss or damage arising out of or connected with any act or omission by me in the course of my participation in this event. This release shall extend to and include promoters, sponsors, the organisers of the event and their respective directors, partners, managers, officers, agents, contractors, employees and volunteers including medical and paramedical personnel appointed for the event, the owners, licensees and occupiers of land upon which the event or any part of it is conducted, any statutory body or local authority having control over any land upon which the event is conducted or which is directly or indirectly associated with the event in any manner whatsoever. This release and indemnity continue forever and binds my heirs, executors, personal representatives and assigns.


For this event the following Policy applies for withdrawals and refunds by a competitor: 

 Up until to 31 December 2020           you will receive a refund of 60% of your entry fee
1 January to 31 January 2021           you will receive a refund of 50% of your entry fee
1 February to 28 February 2021        you will receive a refund of 40% of your entry fee
1 March to 31 March 2021                 you will receive a refund of 30% of your entry fee
1 April 2021 onward                           No refund
There will be no transfers to next year’s event;
There will be no transfer to another competitor;

Competitors transferred from the 2020 cancelled event, the above Policy for withdrawal does not apply. 

You will be able to transfer to a shorter distance up to 31 March 2021 with a $20 Administration Fee.  There will be no partial refunds provided for the shorter distance.

No merchandise will be refunded including bus tickets and cancellation insurance.

Please do not ask after 1 April 2021 for refunds or transfers, as the above Policy will be adhered too and it is always tough saying no to these requests

Cancellation of Events:

Should the event have to be cancelled due to Force Majure, Disease or Pandemic, there will be no refund of entry fees. Whether this is before or after any of the Refund or Transfer dates. 

Competitors do have the option of purchasing a CJM’S Cancellation Insurance when entering the event

CJM’S Cancellation Insurance will refund your entry fee in case of cancellation of the event by CJM'S Events Ltd. This will cover the cancellation of the event for any reason including Force Majure, Disease or Pandemic.  

When entering if you wish to purchase CJM’S Cancellation Insurance, you do so in the merchandise section. If the event was to be cancelled, the amount of your entry fee is the amount that would be refunded. 

 No Bus tickets or merchandise will be refunded.

 Privacy Act

CJM'S Events Ltd collects information about online customers including personal information when completing an entry from. If you choose not to provide personal information when requested, certain services or quality of services may not be available to you. If you do not provide us with this information then we may not be able to meet special needs or requests you may have.  

CJM'S Events Ltd collects personal information for the following purposes:  

  • to assist in providing quality services;
  • to communicate information to you about the event or future events;
  • internal research;
  • to medical providers to assist in emergency situations;
  • to profile entrant information to the media.


CJM'S Events Ltd may disclose your contact details, name, occupation, city, nationality and resume to the media so that they may contact you for a media article.  

CJM'S Events Ltd may disclose your name, city, nationality and resume in entry lists.  

Otherwise CJM'S Events Ltd will not allow third parties access to your information without your approval.  

You may request CJM'S Events Ltd to access and correct your information.  

If at any time you are unsure of how to correct your information please contact us.   

Unsolicited Electronic Messages Act

As a CJM’S Events LTD customer we assume that you wish to receive matters of interest to you by electronic communication. If you would rather not receive emails or e-txt's from us in the future please email or text us with "UNSUBCRIBE" in the subject line.